Bylaws of the Ladies’ Auxiliary of The Florida Society of the Sons of the American Revolution
Bylaw No. I NAME
The name of this organization shall be the Ladies’ Auxiliary of the Florida Society Sons of the American Revolution, hereafter called the Auxiliary.
Bylaw No. 2 PURPOSE
Section 1
To maintain a nonprofit association of women interested in the objectives and activities of the Florida Society Sons of the American Revolution, hereafter called FLSSAR.
Section 2
To stimulate greater interest in and support of the FLSSAR.
Section 3
To assist the FLSSAR in the promotion of membership and in furthering the objectives and patriotic activities of the Society, as listed in the Articles of Incorporation and Bylaws of the FLSSAR.
Section 4
To provide educational activities for the wives and other interested relatives of the members of the FLSSAR.
Bylaw No. 3 INSIGNIA
Section l SEAL
This organization shall have a common seal with the FLSSAR with the words Florida Society at the top and Ladies’ Auxiliary on the bottom.
Section 2
Seal: Said seal shall be used as approved by the general membership, i.e., letterhead stationary and pins.
Bylaw No. 4 MEMBERSHIP
Section 1
Membership in the Auxiliary shall be limited to those who subscribe to the objects and patriotic activities of the FLSSAR and the Auxiliary, i.e., wives, widows, mothers, daughters, granddaughters, sisters or nieces of SAR members.
Section 2
A woman may join the Auxiliary by completion of the membership form and payment of dues. She shall receive all the rights and privileges of the Auxiliary and will be eligible to hold office.
Bylaw No. 5 BOARD OF DIRECTORS
Section l
The Board of Directors of the Auxiliary shall consist of six elected officers and appointed committee chairmen as provided in Bylaw No. 5, Section 5.
Section 2
The officers of the Auxiliary shall be a President, two (2) Vice Presidents, a Secretary, a Treasurer and a Registrar, elected by the general membership.
Section 3
Nominations for officers shall be presented by a Nominating Committee of three. The nominating committee shall be elected at the Winter meeting and shall consist of two Past Presidents and one member at large of the Auxiliary who are members in good standing.
Section 4
Election of officers shall be at the annual meeting which shall coincide with the Spring meeting of the FLSSAR. The officers shall be elected by the membership for a term of one (1) year. They shall take office directly after the election. No individual shall be eligible to hold the same office for more than three (3) successive terms.
Section 5
The Board of Directors may authorize the President to appoint one or more committees or coordinators and the chairman of each committee and each coordinator shall be a member of the Board for the current term of the Board or until the committee or coordinator is discharged by the Board, whichever occurs first.
Section 6
Vacancies of elected members of the Board (except the President) shall be filled by appointment by the remaining Board members. Vacancies of appointed members of the Board shall be filled by appointment by the President. A vacancy shall occur upon death, resignation, removal or absence from three (3) consecutive meetings of the Board of Directors without satisfactory explanation.
Section 7
A member of the Board of Directors may be removed by a two-thirds vote of the Board members present, the member involved not being included in the count.
Section 8
The Board of Directors shall have authority to transact the business of the Auxiliary between meetings and such other business as may be referred to it by the Auxiliary.
Bylaw No. 6 MEETINGS OF THE GENERAL MEMBERSHIP
Section 1
Two meetings per year shall be held for the general membership in the Spring and Winter, to coincide with the meetings of the FLSSAR. A quorum shall consist of at least six (6) members. The annual meeting for election of officers shall by the Spring meeting.
Section 2
Additional meetings may be scheduled as approved by the Board. A written notice of every membership meeting, including the annual meeting, shall be sent to each member at least ten (10) days in advance.
Section 3
The Board of Directors shall meet at least twice during the year. The first meeting shall be held immediately following adjournment of the Annual meeting of the membership for the purpose of organization, approval of appointed officers and committee chairmen for the ensuring year and for the transaction of business. A quorum shall consist of four (4) members.
Bylaw No 7 DUTIES OF ELECTIONED OFFICERS
Section 1
The President shall preside at all meetings. She shall direct the affairs of the Auxiliary in accordance with the wishes of the membership and the Board of Directors. She shall call all meetings, appoint committee chairmen and appointed officers. She shall be an ex-officio member of all committees except the Nominating Committee.
Section 2
The First Vice President shall be the Administrative Assistant to the President and will be the program chairman. She will act as presiding officer in the absence of the President.
Section 3
The Second Vice President shall supervise the Ways and Means activities of the Auxiliary turning all proceeds over to the treasurer.
Section 4
The Secretary shall keep the official minutes of both the Board of Directors meetings and the general membership at the respective meetings. She shall keep a copy of the bylaws and general membership.
Section 5
The Treasurer shall collect and receive all monies due the Auxiliary. The funds shall be kept in a checking account and/or a savings account as directed by the Board of Directors. She shall pay budgeted bills and shall keep full and accurate accounts of receipts and disbursements and make a financial report at each meeting of the membership of the Auxiliary and at the Board of Directors meetings. She shall serve as chairman of the Budget and Finance committee.
Section 6
The Registrar shall maintain a current record of the membership of the Auxiliary. She shall process all applications for membership as directed by the Board.
Bylaw No 8 APPOINTED OFFICERS AND COMMITTEES
Section 1
The following officers: Chaplain, Corresponding Secretary, Historian and Parliamentarian shall be appointed by the President and assume the normal responsibilities pertaining to that office.
Section 2
Standing committees shall be limited to the following: Budget and Finance, Program, Publicity, Patriotic Activities, Hospitality, Past Presidents and Chapter representatives.
Bylaw No. 9 FUNDS
Section 1
Annual dues shall be determined by the Board of Directors. Dues are payable by December 1 and are delinquent as of February 1.
Section 2
No unbudgeted disbursements in excess of $100 shall be approved by the Board of Directors.
Section 3
The fiscal year of the Auxiliary shall be from January 1 to December 31.
Section 4
The Board of Directors shall appoint an auditor to audit the Treasurer’s books at the end of the fiscal years.
Section 5
In the event of dissolution of the Auxiliary, all assets will be turned over to the FLSSAR.
Bylaw No. 10 PARLIAMENTARY AUTHORITY
All meetings shall be conducted according to Robert’s Rules of Order, Revised, except when in conflict with these Bylaws or with the laws of the State of Florida.
Adopted at meeting of 5 October 1998 Jean Buchanan, Parliamentarian
Cocoa, Florida, Mildred Wilson, President
STANDING RULES
Standing Rules may be considered at any regular meeting of the Board of Directors. Upon recommendation of the Board, changes may be proposed and voted on at any regular meeting of the Auxiliary, with a majority vote of those present for adoption.
1. The fiscal year of the Auxiliary shall be from January 1st to December 31st of one year.
2. The Budget shall cover from January 1st to December 31st. It shall be prepared by the Budget and Finance Committee and shall be subject to review and approval of the Board and presented to the membership for adoption at the October meeting.
3. Dues shall be paid on or before December 1st of each year and shall be $5.00 for members.
4. Any member whose dues have not been paid by February 1st cannot enjoy any membership privileges, serve on a committee or hold office. They are no longer members in good standing in the Auxiliary.
5. Members should notify the Registrar of any change in name, address, telephone or email address.
6. All expenses of officers and chairmen shall be supported by invoices and/or itemized bills when presented to the Treasurer for payment.
7. Motions will be submitted to the Recording Secretary on a motion form.
8. The Auxiliary will not be responsible for the Hospitality Room during any regular meeting, but may assist the Hostess Chapter, as individuals, if a request is made.
9. The Auxiliary Pin, an enameled white oval with Blue silhouette portrait of Abigail Adams, with Ladies Auxiliary on top and Florida Society SAR on the bottom, may be worn by members in good standing. The pin may be purchased from the Registrar for $8.00
10. All unbudgeted disbursements in excess of $100.00 shall be approved by the Board of Directors.
11. A committee, composed of the President, First Vice President and Treasurer, shall be empowered to determine if the dues of a member incapacitated or financially unable to pay her dues should be paid by the Auxiliary. The finding of this committee need not be divulged to the membership
12. Permission to address the membership will be recognized by the Chair and a limit of five (5) minutes will be permitted for discussion. To speak again, requires permission from the assembly.
13. No member shall have the authority to speak for or represent the Auxiliary in any matter unless specifically authorized in advance by the Board.
14. The Board of Directors shall appoint an auditor to audit the financial books of the Auxiliary at the end of each fiscal year.
LIST OF OFFICER DUTIES
PRESIDENT:
Preside at all meetings.
Direct the affairs of the Auxiliary in accordance with the wishes of the membership and the Board of Directors.
Call all meetings.
Appoint Committee Chairpersons.
May appoint a Chaplain, Corresponding Secretary, Historian, Parliamentarian.
Serve as an ex-officio member of all committees, except the Nominating Committee.
FIRST VICE PRESIDENT:
Serve as Administrative Assistant to the President.
Serve as Program Chairman.
Preside over meetings in the absence of the President.
SECOND VICE PRESIDENT:
Supervise the Way & Means activities of the Auxiliary, turning all proceeds over to the Treasurer.
SECRETARY
Keep the official minutes of both the Board of Directors meetings and general membership meetings.
Keep a current copy of the bylaws and general membership of the Auxiliary.
Keep a file on all committee reports.
Send a written notice of every membership meeting to each member at least 10 days in advance.
Conduct the general correspondence of the auxiliary, that is, correspondence which is not proper to other officers or committees.
TREASURER:
Collect and receive all monies due the Auxiliary. The funds shall be kept in a checking or savings account as directed by the Board of Directors.
Pay approved bills when due.
Keep full and accurate accounts of receipts and disbursements.
Make a financial report at each meeting of the membership and Board of Directors.
Send notices to members for annual dues.
Serve as Chairperson of Budget and Finance Committee.
REGISTRAR:
Keep current record of membership of the Auxiliary.
Process all applications for membership.
For Chapter Membership Information,
contact President Dianna Lantz